How do I become a new patient?
Do you have an order/prescription for therapy? If so, give us a call and our friendly staff will gladly schedule your initial evaluation.
If you do not yet have an order for therapy, you will need to request one from your primary care provider or your specialist. Once you have an order in hand, or they have sent one to us, you may proceed with scheduling your initial evaluation.
We accept most major insurances - Blue Cross Blue Shield, Humana, Cigna, Aetna, Medicare, Tricare. If you do not see your insurance listed please give us a call to see if we are in network. We also accept workmans comp as well as auto accident cases wanting to file through auto insurance and letters of protection.
Benefits/Payments – As a courtesy we will provide you with a written memo of the benefits your insurance company provides to us.
We accept Cash/Check/Mastercard/Visa/Discover/American Express.
Payment plans are available upon request.
New patients, please print the New Patient Forms. Please fill out all forms BLACK INK. Please bring your completed forms along with your insurance card, picture ID & the order for therapy from your physician (unless they are faxing it to our office for you) and arrive 20 minutes prior to your scheduled appointment time. If for any reason you are unable to complete the paperwork prior to your appointment we ask that you arrive 45 minutes early to allow time for the paperwork to be completed in the office.
Billing and Cost FAQs
I have a deductible, what do I have to pay?
Based off of our history with the most common insurance companies we have come up with a ballpark amount that will be applied towards your deductible. We usually like to collect something at each visit and so with that ballpark amount we usually collect on the lower end of that. What this means is that if the amount applied towards the deductible is higher than the amount paid you will receive a statement, if it is lower you will receive a refund check. Unfortunately it varies even within the same insurance company.
I have a coinsurance, what is that and what do I have to pay?
A coinsurance is a percentage of the allowed amount. Just like with the deductible, we use the approximate allowed amount to figure what you may owe. We collect on the lower end of that figure, so what this means is that if the amount applied towards the coninsurance is higher than the amount paid you will receive a statement, if it is lower you will receive a refund check. Unfortunately it varies even within the same insurance company.
I believe I’ve met my deductible, but your memo doesn’t reflect that. What do I do?
We are at the mercy of the information given to us by the benefits department. If there have been claims filed, on your behalf, within the last 2 weeks those claims may not be reflected in the information the benefits department has. If you believe the deductible is met we are happy to collect the coinsurance, or file your claims to see how they process.
My therapy is going to span from one calendar year to another. What does that mean for my benefits?
Most insurance companies run on a calendar year, which means your deductible/out of pocket maximum/visit limits reset to 0 on 1/1/**. This means that if you met your deductible in 2014, you will have to re-meet that deductible in 2015. There are a few exceptions to this, UT’s Blue Cross, for example, runs on a plan year of 9/1 – 8/31. If you are unsure what type of year your plan runs on we suggest contacting the member services department for your insurance company.
I have a high deductible, that I know I won’t meet, can I just pay out of pocket and not file to insurance?
Unfortunately, no. We have contracts with most of the insurance companies offered in this area, therefore we are required to file our claims to your insurance.
My friend came here and they paid a different amount. Why?
Every insurance is different, and within an insurance company different plans can have different benefits. Sometimes even year to year coverage and cost can change.
My claims processed differently than what your benefits memo said they would. Do I still have to pay?
Yes, unfortunately mistakes happen. We do our best to get the most accurate information for each patient, but we are at the mercy of what the benefits departments tell us. Ultimately what the claims department says is what we have to follow. The memo we provide is for informational purposes only, it is not a contract, guarantee of benefits or guarantee of coverage. If you feel the claims processed incorrectly we will certainly contact the claims department to have things double checked.
At Tillman Physical Therapy we strive to offer the best therapy and experience we can. If you have any questions or concerns please contact us.